directfax

Fax convenience plus maximum efficiency

• Automatically distribute spooler data as fax or Email
• Send faxes directly out of Word, PDF, Lotus Notes, etc.
• Fully automatic fax receive and distribution
• Functions without program modifications
• High savings potential through integrated, qualified digital signature
• Archive automatically after distribution

More dependable and secure as mail
For dependable transmittal of corporate data, no other technology can replace the fax. Whatever is faxed arrives guaranteed at the same time – verified, quickly, electronically or directly to paper.

directfax can, as simple as clicking on a document, send faxes and data directly out of your System i and your most important Windows applications. Convenient because directfax enables complete and automatic operation.

directfax – Convenient and Automatic
Spooler data from the monthly accounting run are separated into single pages, prepared for CD, signed digitally, faxed automatically to the receiver and stored in the archive in a revision secure PDF/A format – all automatically. All these processes take place without user interaction, is highly efficient, month after month with every accounting run, and with the lowest cost.

Send per click – out of Windows applications, Lotus Notes ...
Faxes are simply and conveniently send from the PC work stations’ Windows applications via the integrated printer driver. Faxes out of Lotus Notes are sent via a Notes memo with its own interface. Fundamentally, all data can be sent either with fax or Email. Existing address data and fax numbers are available from System i via the directfax PC client.

Bulk fax
For large amounts of faxes (for example, quick marketing actions in sales), directfax has a built in delay interface. This allows for high volume and quick distribution in times of decreased load. The transmission is fully automatic without getting in the way of other jobs.

Receive options
There are numerous receive and distribute options for internal or external destinations available. By receipt you can automatically deliver to the addressee. Alternately, a fax can be:

•    Displayed in receiver’s mailbox
•    Sent as TIFF or PDF in an Email address (Outlook / Exchange)
•    Rerouted as a Lotus Notes user
•    Fax forwarded onto another fax number
•    Printed directly onto the department’s printer
 
With the directfax PC client you can apply comments or answers to faxes and distribute further or fax back to the sender.

Save with a qualified digital signature*
More and more companies are replacing their conventional paper billing with electronic billing via fax or Email. All invoices arrive at the destination without printing, putting into an envelope and sending. This is much faster and saves approximately 2 Euros per item. The savings through electronic invoice delivery can be calculated with the Toolmaker ROI Calculator.

The digital signature is an advanced technology that pays for itself in the first year. This technology is already integrated with directfax! The software generates a 2D barcode that is applied to the document and faxed. The receiver can, as needed (government/company audit), verify and confirm the validity and authenticity of the fax with the barcode. The requisite validating software is available as freeware on the Internet.

Layout and arrangement options

You can individually adapt your Corporate Design / Company Image onto your faxes with directfax. Different graphic formats, logos, signatures, etc. can be imported and inserted into the fax document. For creating templates, an existing template can be scanned and then, with directfax, be applied and enhanced. Graphics and text can be rotated 90°; the entire document can be sent in landscape mode.

Security: Only those authorized may read faxes!
directfax comprises a clever security and authorization system. Adjustable user and group levels are:
•    Access to personal and other faxes
•    Usage of signatures, logos and graphics
•    Release of documents
•    Call up of operator/system functions

*The German Signature law (SigG) states that an electronically sent invoice is only valid when the sender can be positively identified and the contents of the transmittal are confirmed to not have been altered. These requirements must be maintained even after the passage of time. Faxes and Emails that are signed and sent using the Toolmaker products, receive an electronic stamp that can be validated with special software.